Vendor Information
Once we receive your payment, our team will send you an email containing registration codes for members of your staff who will be attending the conference. If you have not received this email, please check with your team’s conference organizer and send us an email at [email protected].
Once you have your registration code we ask that you register as soon as possible to help us with planning and communication.
Pre-conference Preparation
Important dates:
Logo and artwork print deadline: Monday, September 11 by 5pm PDT
Program guide print deadlines: Monday, September 18 by 5pm PDT
Exhibitor / Sponsor setup: Monday, October 2 from 10am-8pm PDT
Exhibitor / Sponsor breakdown: Wednesday, October 4 from 7-9pm PDT
Table/Booth Contact Information: Please note that we will need a name and cell number for a primary contact for your exhibit table/booth. If you have not already done so, please send this information as soon as possible to [email protected]. We ask that you have a representative from your organization at your booth at all times.
Conference Information
Dates: Tuesday, October 3 ( 8:30am to 7pm) October 4 (9am to 6pm)* – important info at page footer
Address: 1675 Owens St #251, San Francisco, CA 94158
Hotel Arrangements
A block of rooms has been reserved at the Embassy Suites Hotel, San Francisco Airport location.
Group name: SBB SF2017
Group code: SBB
Check-in: September 29th 2017
Check-out: October 6th 2017
250 Gateway Blvd
San Francisco CA, 94080
Embassy Suites Reservation Site
Shipping Information
Please be advised that items will not be accepted BEFORE Friday, September 29th.
Exhibit materials may be shipped to:
Mission Bay Conference Center @ucsf
SynBioBeta, Kevin Vickery
1675 Owens Street, Suite #251
San Francisco, CA 94158 (UPS or Fedex)
attn: Marina Stamas
USE FEDEX OR UPS.
**USPS will take up to 2-3 weeks for us to receive because it will be sorted through the UCSF mail system.**
The following information must be submitted to us by EOB Monday, September 25th. If information is missing, your package will be rejected. Please send the following information to [email protected].
Event name (SynBioBeta SF 2017)
Event dates (October 3-5)
Vendor company name
Vendor contact name, address, telephone number and email.
Number of boxes arriving and the shipping carrier you are using (Fedex is easiest).
If you are shipping a pallet, please have it arrive on Monday, October 2nd. You are responsible for getting the pallet from the loading dock to the exhibition room, Mission Bay Conference Center will not move it for you.
Please note that Mission Bay Conference Center and SynBioBeta do not accept any responsibility for loss or damage to these goods.
Mission Bay/Synbiobeta will not be responsible for any VAT/ excise duty owed on shipments.
The Conference and Events Office will not sign for any delivery where outstanding taxes or payments are due. Please ensure that the correct box is filled in on the AWB so that any taxes due are billed back to the sender by the courier company.
Setup
Setup will start at 10am on Monday, October 2. Vendors must arrive by 8:30pm to claim their table unless prior arrangements have already been made with us; unclaimed tables will be removed from the exhibition area.
Upon arrival at the conference center for setup, please ask for Kevin Vickery who will be your main point of contact for setup. Registration is located on the first floor, outside of the Fisher banquet room.
Items, excluding large shipments and pallets, that have been shipped to and successfully received at the Mission Bay Conference Center before your arrival will be held in the Coat Check room on the second floor.
Breakdown and Load-Out
All vendors can break down their booths on Wednesday, October 4 starting at 7pm, after the conference reception has ended.
Vendors who are shipping items out of the Conference Center will need to make arrangements to have their items picked up by the shipping company. It is important to note that the Mission Bay Conference Center will not handle these arrangements on the vendor’s behalf. Items not picked up from the Conference Center by Friday, October 6th will be discarded. Shippers will have access to the exhibit hall during business hours.
Lead Retrieval
If you lead retrieval is included in your exhibitor or sponsorship package, we will be using an app based system call Boomset. This is how it works:
Download the app on Google Play or iTunes
Shout out on Social Media
Let your followers, clients, and networking prospects know where to find you! Tweet with #SBBSF17 or post on Facebook/ LinkedIn, and email to your contact list that you’ll be sponsoring or exhibiting at the conference.
News and Announcements
If your company has any embargoed press releases or announcements, please send to [email protected] as soon as possible.
Networking App: Meeting Mojo one-to-one meeting software enables you to book meetings with other delegates online ahead of the event, and manage your schedule (coming soon).